Today we received a truck-load of gravel for the new foot-path.
The men have been doing a great job cutting back the trees and clearing for the path. They have also been clearing the perimeter for the electric fence.
Monday, May 31, 2010
Sunday 30th May 2010
Sunday 30th May - a great day!!!
We presented the financial plans to the congregation.
The building which we are going to build is not going to cost R17 million (November 2008), or R8.2 million (March 2010), but R3,125,000.
That last figure represents R2.8 million to complete the building, and R325,000 to equip it with all the extras - media, sound, carpets, kitchen fittings, landscaping etc.
How do we fund it?
We have R2.2 million in the bank, and
We can recall a loan we made to the Diocese of R170,000
Total - R2,370,000 cash in hand
We need to raise R430,000 to complete the building, and then the R325,000 for the extras.
The 'praising God' good news is that a parishioner has underwritten the R430,000!
Now we prepare the final building and financial motivations for the Diocesan Trustees. They have to be in on this Friday - 4th June for the Diocesan Planning Committee meeting (on 09 June 2010), and the Diocesan Trustees meeting (on 17 June 2010).
We presented the financial plans to the congregation.
The building which we are going to build is not going to cost R17 million (November 2008), or R8.2 million (March 2010), but R3,125,000.
That last figure represents R2.8 million to complete the building, and R325,000 to equip it with all the extras - media, sound, carpets, kitchen fittings, landscaping etc.
How do we fund it?
We have R2.2 million in the bank, and
We can recall a loan we made to the Diocese of R170,000
Total - R2,370,000 cash in hand
We need to raise R430,000 to complete the building, and then the R325,000 for the extras.
The 'praising God' good news is that a parishioner has underwritten the R430,000!
Now we prepare the final building and financial motivations for the Diocesan Trustees. They have to be in on this Friday - 4th June for the Diocesan Planning Committee meeting (on 09 June 2010), and the Diocesan Trustees meeting (on 17 June 2010).
26th May 2010
I met with Keith and discussed the costs of the project and the impact on the parish finances.
Keith offered to calculate the figures needed to present the project to the parish on Sunday 30th May.
Keith offered to calculate the figures needed to present the project to the parish on Sunday 30th May.
21st May 2010
Later I met with John Cook and John offered to write a draft motivation for the Planning Committee, which we agreed would be circulated to all the team members for comment.
The Motivation contained much of the information contained in this blog.
The Motivation contained much of the information contained in this blog.
21st May 2010
I met with Peter Berkley who has offered to be the Project Manager for the project
After much discussion we felt that we should suggest to the team that the following steps to be taken over the next two weeks –
a. We continue with the cutting and building of the new foot-path on the eastern and south-eastern side of the property;
b. We ask Arthur Mallandain, using his tractor and mower, to cut the entire property. We should be prepared to pay for this work;
c. The team agree on the extent and positioning of the new security fence and gate for the property;
d. We obtain quotes for the fence and the labour to erect it;
e. Once we are agreed on the price, we install the fence.
The above – foot-path and fence – are not dependant on us being given the go-ahead either by the Municipality or the Diocese, as we are simply securing the property. Some Council members might remember that Bishop Rubin gave an instruction that an electric fence had to be erected before the Joblings moved into the Rectory; this was not seen as necessary then, but now the time is right!
In the meantime –
a. the team should prepare the motivation for the Planning Committee;
b. we should chase the re-zoning process with the Municipality as this is needed before the Municipality will grant us access to the site;
With regard to the Planning sub-committee’s concerns regarding the financing of the project, Rob needs to meet with Keith to discuss -
a. The cash we have in the bank - R2,250,000?
b. The difference that is needed between that balance and what is required
With regard to the Planning sub-committee’s concern for a “Dedicated project management” we should -
a. Designate John Cook to be the “Project Manager” as he has all the necessary credentials; and
b. Designate Peter Berkley to be “Site Manager” as, although we have complete trust in him, his CV might not contain the experience that the Trustees would expect of a project manager.
c. It should be pointed out to the Trustees that John Cook and Angela Plekker are qualified architects, Mike Jahnig and Graham Porteous are qualified engineers, and that Keith Duane is a qualified Accountant.
After much discussion we felt that we should suggest to the team that the following steps to be taken over the next two weeks –
a. We continue with the cutting and building of the new foot-path on the eastern and south-eastern side of the property;
b. We ask Arthur Mallandain, using his tractor and mower, to cut the entire property. We should be prepared to pay for this work;
c. The team agree on the extent and positioning of the new security fence and gate for the property;
d. We obtain quotes for the fence and the labour to erect it;
e. Once we are agreed on the price, we install the fence.
The above – foot-path and fence – are not dependant on us being given the go-ahead either by the Municipality or the Diocese, as we are simply securing the property. Some Council members might remember that Bishop Rubin gave an instruction that an electric fence had to be erected before the Joblings moved into the Rectory; this was not seen as necessary then, but now the time is right!
In the meantime –
a. the team should prepare the motivation for the Planning Committee;
b. we should chase the re-zoning process with the Municipality as this is needed before the Municipality will grant us access to the site;
With regard to the Planning sub-committee’s concerns regarding the financing of the project, Rob needs to meet with Keith to discuss -
a. The cash we have in the bank - R2,250,000?
b. The difference that is needed between that balance and what is required
With regard to the Planning sub-committee’s concern for a “Dedicated project management” we should -
a. Designate John Cook to be the “Project Manager” as he has all the necessary credentials; and
b. Designate Peter Berkley to be “Site Manager” as, although we have complete trust in him, his CV might not contain the experience that the Trustees would expect of a project manager.
c. It should be pointed out to the Trustees that John Cook and Angela Plekker are qualified architects, Mike Jahnig and Graham Porteous are qualified engineers, and that Keith Duane is a qualified Accountant.
20th May 2010
We received a letter from Arnie Glasspoole, the Diocesan Property Manager
The revised plans and construction estimates which were passed on to the Plans Sub-committee by Bishop Rubin were considered at the meeting on 19 May 2010.
The plans themselves were recognised as what could be termed Stage 1 of the previously submitted total scheme and, of course, no comment or suggested amendment was made. The construction estimates were not accompanied by any written explanation and the sub-committee therefore had to work on the basis of Mr. Keith Alcock’s description of the discussions that took place during the meeting with your committee to discuss a way forward which seemed to agree on undertaking the project on an “owner builder” basis.
With the knowledge of the sad past history of “owner builder” projects in the Diocese, members of the sub-committee were extremely cautious with regard to the figures quoted in terms of:
1. The ability to maintain the prices.
2. Who would provide dedicated project management?
3. A guarantee that this phase can be completed?
However the project will be carried forward to the Property Committee on 09 June 2010 to consider and take a decision on whether to recommend the project to the Diocesan Trustees.
However you are kindly requested, in the interests of ease of understanding at the Property Committee meeting, to provide me with a further written explanation/motivation of the parishes intention to finance and to undertake this stage of the whole development. Mr. Alcock understood that the parish had accumulated funds amounting to approximately R2,5 mil which would fund the major portion of the anticipated costs but the Committee will want the whole scheme to be clearly spelled out both in practice and financially.
Please will you let me have this by no later than midday on Friday, 4 June 2010 to enable me to circulate to the committee members prior to the meeting itself.
It is Bishop Rubin’s intention that the parish is given support for the project and I would therefore also not want the process to be delayed by not having any necessary documentation with me at the meeting. I hope that you understand.
Arnie Glasspoole
The revised plans and construction estimates which were passed on to the Plans Sub-committee by Bishop Rubin were considered at the meeting on 19 May 2010.
The plans themselves were recognised as what could be termed Stage 1 of the previously submitted total scheme and, of course, no comment or suggested amendment was made. The construction estimates were not accompanied by any written explanation and the sub-committee therefore had to work on the basis of Mr. Keith Alcock’s description of the discussions that took place during the meeting with your committee to discuss a way forward which seemed to agree on undertaking the project on an “owner builder” basis.
With the knowledge of the sad past history of “owner builder” projects in the Diocese, members of the sub-committee were extremely cautious with regard to the figures quoted in terms of:
1. The ability to maintain the prices.
2. Who would provide dedicated project management?
3. A guarantee that this phase can be completed?
However the project will be carried forward to the Property Committee on 09 June 2010 to consider and take a decision on whether to recommend the project to the Diocesan Trustees.
However you are kindly requested, in the interests of ease of understanding at the Property Committee meeting, to provide me with a further written explanation/motivation of the parishes intention to finance and to undertake this stage of the whole development. Mr. Alcock understood that the parish had accumulated funds amounting to approximately R2,5 mil which would fund the major portion of the anticipated costs but the Committee will want the whole scheme to be clearly spelled out both in practice and financially.
Please will you let me have this by no later than midday on Friday, 4 June 2010 to enable me to circulate to the committee members prior to the meeting itself.
It is Bishop Rubin’s intention that the parish is given support for the project and I would therefore also not want the process to be delayed by not having any necessary documentation with me at the meeting. I hope that you understand.
Arnie Glasspoole
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