21st May 2010

I met with Peter Berkley who has offered to be the Project Manager for the project

After much discussion we felt that we should suggest to the team that the following steps to be taken over the next two weeks –
a. We continue with the cutting and building of the new foot-path on the eastern and south-eastern side of the property;
b. We ask Arthur Mallandain, using his tractor and mower, to cut the entire property. We should be prepared to pay for this work;
c. The team agree on the extent and positioning of the new security fence and gate for the property;
d. We obtain quotes for the fence and the labour to erect it;
e. Once we are agreed on the price, we install the fence.

The above – foot-path and fence – are not dependant on us being given the go-ahead either by the Municipality or the Diocese, as we are simply securing the property. Some Council members might remember that Bishop Rubin gave an instruction that an electric fence had to be erected before the Joblings moved into the Rectory; this was not seen as necessary then, but now the time is right!

In the meantime –
a. the team should prepare the motivation for the Planning Committee;
b. we should chase the re-zoning process with the Municipality as this is needed before the Municipality will grant us access to the site;

With regard to the Planning sub-committee’s concerns regarding the financing of the project, Rob needs to meet with Keith to discuss -
a. The cash we have in the bank - R2,250,000?
b. The difference that is needed between that balance and what is required

With regard to the Planning sub-committee’s concern for a “Dedicated project management” we should -
a. Designate John Cook to be the “Project Manager” as he has all the necessary credentials; and
b. Designate Peter Berkley to be “Site Manager” as, although we have complete trust in him, his CV might not contain the experience that the Trustees would expect of a project manager.
c. It should be pointed out to the Trustees that John Cook and Angela Plekker are qualified architects, Mike Jahnig and Graham Porteous are qualified engineers, and that Keith Duane is a qualified Accountant.